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Privacy Policy
The Official Solicitor's Office ("the OSO") is committed to ensuring that all personal data are handled in accordance with the relevant provisions of the Personal Data (Privacy) Ordinance (Cap. 486).
Unless permitted or directed by the Court, we will not collect the personal data from minors (particularly those who are incapable of making an informed decision) without prior consent from a person with parental responsibility for the minors.
The personal data collected by the OSO is used for the purpose of discharging his duties under the Official Solicitor Ordinance (Cap 416), including, among others, acting as guardian ad litem or next friend to any person under a disability in court proceedings, and as committee of the estate of a mentally incapacitated person.
The Personal Information Collection Statement of OSO can be downloaded from this web-site and the same is also displayed at the reception area of the OSO.
Visits to the OSO website are recorded without collecting any personal identifiable information of the browser. The number of visits collected will be used for the purpose of preparing statistics.
The OSO takes appropriate steps to protect the personal data we hold against loss, unauthorized access, use, modification or disclosure.
The OSO maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfillment of the purpose for which the data is or is to be used. Different retention periods apply to the various kinds of personal data collected and held by the OSO in accordance with policies in standing instructions and administration manuals. Practical steps will be taken to erase personal data which are no longer required for the purpose for which they were used.
The personal data collected is used only for purposes directly related to the discharge of our statutory functions and duties. In so doing, such personal data may be transferred or disclosed to the Court and other parties in the Court proceedings or to other Government Departments, Hospital Authority or relevant persons for such purposes if necessary.
You have a right of access and correction with respect to personal data pursuant to Sections 18, 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance, Cap.486. However, your attention is drawn to the provisions of Section 59 of Cap. 486. Section 59 provides that personal data relating to the physical or mental health of the data subject may not be released if such information is likely to cause serious harm to the physical or mental health of the data subject or any other individual. Your right of access includes the right to obtain a copy of your personal data held by this office.
When handling a data access or correction request, we will verify the identity of the requestor to ensure that he/she is the person legally entitled to make the data access or correction request. A fee is chargeable by us for complying with a data request.
Enquiries concerning the personal data collected from you, including the making of access and corrections, should be addressed to:-
Personal Data Privacy Officer,
38th Floor, Revenue Tower
5 Gloucester Road,
Wanchai,
Hong Kong
Tel: 2594 7930
This Privacy Policy has been translated into Chinese. If there is any inconsistency or ambiguity between the English and Chinese versions, the English version shall prevail.